Rental Agreement Policies

SHORT-TERM RENTAL AGREEMENT

THIS AGREEMENT is entered into on ____/_____/____ by and between Minas Motorcycles (hereinafter referred to as the “Company”) and persons who wish to rent motorcycles (hereinafter referred to as “Vehicle(s)”) from the Company. 

Particulars

  1. The Renter’s details are as under; 

Name: 

Contact Number: 

Email: 

Emirates ID Number: 

 

The details about the Vehicle are mentioned in Schedule A of this Agreement. 

 

PREAMBLE

WHEREAS the Company is the legal owner of the Vehicle and the said Vehicle is registered under the Company’s name. 

WHEREAS the Renter wishes to rent the Vehicle for a short-term. 

 

NOW, THEREFORE, in consideration of the mutual covenants and promises herein, the parties agree as follows:

  1. Rental Period: The rental period shall commence on _____________ and shall expire on ______________, unless extended and renewed by mutual agreement in writing.

 

  1. Rental Fee: The Renter agrees to pay the Company a rental fee of ____________AED per day for the use of said  Vehicle, for a total of ______________AED for a period of ____________ days calculated from the date of signing this Agreement.

 

  1. Security Deposit: The Renter shall deposit with the Company, the amount of AED 1500/-  as a security deposit to cover any damages or fines incurred upon the Vehicle during the rental period. The security deposit shall be refunded, partly or in full, depending upon the inspection of the Vehicle after handover. The Company shall share the inspection report with the Renter alongside a breakdown of the deductions made from the security deposit (if any) upon the return of the Vehicle in the same condition as when rented.

 

  1. Renter Acknowledgments 

 

 

  1. Use of Vehicle: The Renter agrees to operate the Vehicle in a careful and proper manner and shall comply with all traffic laws and regulations. The Renter must possess a valid motorcycle driving license and be at least 17 years of age. The Renter acknowledges the limit of 250 kilometers allowance per day of rent. Every kilometer above the allowance will be charged at a rate of 2AED per kilometer.
  2. Maintenance and Repairs: Normal wear & tear and mechanical maintenance during the rental period will be the responsibility of the Company. Unless damage caused to the Vehicle is due to the Renter's negligence.
  3. Return of Motorcycle: The Renter agrees to return the Vehicle to the Company in the same condition as it was at the start of the rental period, except for normal wear and tear, on the agreed-upon date and time, unless otherwise this Agreement is extended and replaced by another. The fuel gauge will be noted before the rental period, and it is the Renter’s responsibility to return the motorcycle with the same fuel level. A price of twice the rate of fuel will be deducted from the security deposit if the Vehicle returns with less fuel than when it was initially given to the Renter.
  4. Liability and Insurance: The Renter acknowledges that it shall not implicate the Company for any insurance-related claims, and the Company shall be indemnified from any damage, injury or loss. The Renter shall indemnify and hold the Company harmless against any and all claims, damages, injuries, losses, and expenses arising out of the Renter's use of the Vehicle. The Vehicle’s insurance is covered by a third-party insurance, and all relevant claims shall be directed to the third-party insurance. 

 

  1. Responsibility for Fines and Black Points:

 

  1. The Renter agrees to assume full responsibility for any and all fines, penalties, and legal costs arising from traffic violations, parking infractions, or any other breaches of law that occur during the term of this Vehicle rental agreement. This includes, but is not limited to, speeding tickets and any municipal, Emirate, or federal fines.
  2. Additionally, the Renter acknowledges that they are solely responsible for any black points accrued against the Vehicle's registration as a result of violations committed during the period of rental. The Renter agrees to report any notices of such fines or black points to the Company immediately upon receipt.
  3. The Renter further agrees to compensate the Company for any costs incurred in transferring these fines or black points from the Company to the Renter, including administrative fees and processing charges. Payment of these fines and associated costs is due immediately upon receipt of the invoice from the Company or as otherwise specified by the Company.
  4. Failure to pay the due fines and associated costs within the specified timeframe may result in additional late fees, collection charges, and legal action. The Company reserves the right to withhold the Renter's security deposit to cover any outstanding amounts owed under this clause.
  5. The Renter's responsibilities under this clause shall survive the termination of this agreement until all outstanding fines, penalties, and associated costs have been fully paid and all related matters have been conclusively resolved.
  6. The Renter is responsible to pay any Salik or Darb charges upon the return of the motorcycle. The charge will be 7 AED per Salik or Darb charge.

 

  1. Inspection and Acceptance of Vehicle Condition

 

  1. Prior to the commencement of the rental period, the Renter agrees to participate in a thorough inspection of the Vehicle to document its current condition. The Renter acknowledges that an outline of the Vehicle from both the left and right sides will be provided (as depicted in the provided image) to assist in this documentation. This outline serves as a visual guide for identifying and recording any pre-existing damages or imperfections.
  2. The Renter shall be held fully liable for any and all damages sustained to the Vehicle during the rental period that were not identified during the initial inspection. It is the Renter's responsibility to report any incidents or damages that occur while the Vehicle is in their possession. Failure to report such damages or discrepancies may result in additional charges or penalties.
  3. Upon return of the Vehicle, a post-rental inspection will be conducted by the Rental Company in the presence of the Renter, using the initial outlines as a reference to ascertain any new damages. The Renter agrees to be held accountable for any damages identified during this inspection that were not present at the time of Vehicle handover.
  4. The Renter is advised to inspect the Vehicle carefully and note any concerns prior to taking possession to avoid any unwarranted liability.

  1. Helmet Requirement: The Renter is required to provide their own helmet that meets or exceeds safety standards applicable for Vehicle operation. Should the Renter be unable to provide their own helmet, the Rental Company offers helmets for rent at a rate of 50 AED per day. The Renter agrees to either provide their own helmet at the time of Vehicle pickup or rent a helmet from the Rental Company, adhering to the aforementioned daily rental rate.
  1. Termination: The Company reserves the right to terminate this Agreement and recover the Vehicle at any time if the Renter fails to comply with any terms of this Agreement.
  2. Governing Law: This Agreement shall be governed by the laws of the United Arab Emirates. Any dispute that arises due to breach of the terms of this Agreement shall be decided in front of the Ajman Courts. 

 

  1. Entire Agreement: This document constitutes the entire Agreement between the parties and supersedes any prior understanding or representation of any kind preceding the date of this Agreement.

 

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.

COMPANY:  

Signature:

Stamp: 

Date: 

 

RENTER:  

Name: 

Signature: 

Date: 

 








Schedule A

 

VEHICLE DETAILS

 


- Make: 

- Model:

- Year: 

- Color:

- License Plate Number:






Schedule B

 

Preliminary Inspection

 

Particulars

Yes

No

Scratches

Dents

Cracks

Part Damages

Glass Damage

Tires

Other (if any)

 

 

The Renter acknowledges that they have inspected the Vehicle with the guide and understood that they will be held responsible for any damages or losses, save and except normal wear and tear or any other loss that may be caused due to force majeure reasons during the Rental Period. 

 

Renter’s signature: ________

Date: ________